Trust Account Disbursement Officer

ALL Aspects Recruitment are currently recruiting for a Trust Account Disbursement Officer to commence operations with an Independant Statuatory Authority in Darwin, NT. 

The role will be responsibile for the ongoing review and processing of all trust distribution instructions in order to streamline existing procedures and calculate disbursement amounts in an accurate and timely manner and in accordance with those instructions, deadlines and policy and procedures.

Key Responsibilities 

• Liaise with Anthropology and Finance staff to locate, manage and review all details of benefit distribution instructions. This will include, but is not limited to, collating due dates of payments,
  available balances, standing instructions renewal requirements and defined Traditional Owner decisions for past royalty distribution processes.
• Responsible for the preparation of accurate distribution spreadsheets and finalising all distribution documentation in collaboration with Benefit Distribution Project Officers and relevant Anthropologists and in accordance with the client's process.
• Assist with Trust Accounts receivable and payable functions of the Benefit Distribution Unit.
• Work closely with Regional Anthropologists and branch staff, royalty team and other client staff to facilitate and implement a cooperative working arrangement and complementary systems between Anthropology and Finance branches.
• Attend to queries regarding instructions and Trust Account payments from the Royalty Hotline and other relevant staff.
• Prioritise workload to ensure projects are completed within required deadlines.
• Contribute to the Royalty Reform project team in a meaningful way to bring about continuous improvements, including design and function of client's documents/working documents, databases and data entry points for the collection of sensitive information.
• Assist in the year-end audit process, annual reporting and reporting as required.
• Ensure strict confidentiality and privacy of all records as they relate to the organisation and its
  constituents.
• Develop a sound knowledge of client's regions, including locations, communities and groups related to the Benefits Distribution unit generating activities.
• Safely undertake all work and report any maintenance requirements, hazards, accidents, injuries or incidents in accordance with client's policy to ensure all risks are mitigated appropriately.

Essential Requirements 

• Minimum of Diploma in Business or relevant qualification.
• Minimum of two (2) years’ experience in a similar role.
• Sound cross-cultural, interpersonal and verbal communication skills with an ability to effectively liaise, engage and coordinate across an organisation and to build productive working relationships with work colleagues, constituents and external stakeholders.
• Experience in using Microsoft Office including good working knowledge of excel and experience in using a financial management information system;
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
• Sound analytical and problem-solving skills with the ability to interpret reports, contracts and financial information.
• Well-developed verbal and written communication skills with the ability to produce well structured, accurate and concise documents.
• Sound organisational and time management skills, with excellent attention to detail, with the ability to manage and prioritise workload in order to meet deadlines.
• Demonstrated customer service skills and the ability to deal/liaise with difficult customers in order to resolve difficult situations that may arise
• Willingness to undergo a Criminal History Check.

How to Apply: 

Submit your resume and a one page cover letter to jobs@aarecruit.com.au 

For a confidential discussion, please contact ALL Aspects Recruitment & HR Services on (08) 8981 7431.